Paperwork

Expense report

Report
Claimant
 

Expenses

Enter each amount in the claim currency. If you paid in another currency, put the original amount and the rate you used in the description — an approver checking a receipt needs to see the working.

Mileage

Use whatever rate your employer or tax authority publishes — they differ by country and change most years, so this is your number to fill in rather than one we should guess at.

Settlement

This is what prints. Press Print and choose “Save as PDF” as the destination — the page is laid out for A4 and US Letter, and the interface is hidden on paper.

List what you spent, add mileage at your own rate, and print a claim your finance team can approve. Totals by category, advances deducted.

The maths is trivial and the format is not. What gets a claim approved quickly is a clean per-category total, the mileage shown as distance times rate, and a line saying what advance was already paid.

Nothing is uploaded

Every field stays in your browser. There is no endpoint here that accepts a document, which is the only version of that promise worth making. Close the tab and it is still on your machine; clear your site data and it is gone from everywhere.

It remembers, so the second one is quick

Your details and settings are kept locally. Next time, open the page, press New, and everything that does not change is already filled in.

Print, do not export

The PDF is made by your own browser’s print engine, not by a library on a server. What you see in the preview is the same element that prints — there is no second rendering to go wrong.

Questions

What mileage rate should I use?
Whatever your employer or tax authority publishes — rates differ by country and change yearly, so the field is yours to fill rather than a number we guess at. The tool multiplies distance by your rate and shows the working.
Can I claim in more than one currency?
Enter each line in the currency you paid, with the converted amount next to it. The claim prints both, which is what an approver needs in order to check a foreign receipt.
Does it store my receipts?
No. It produces the claim form; the receipts stay with you. Nothing is uploaded anywhere.

The other tools

Invoice

Write an invoice, quote, proforma or receipt in your browser and save it as PDF. 30 currencies, 12 document languages, EU reverse charge and VAT handled.

Timesheet

Enter start and end times for each day. It works out hours worked, splits regular from overtime, and turns the total into an amount you can invoice.

Purchase order

Raise a numbered PO with delivery details and terms, so your supplier’s invoice has something to match against.

Payment schedule

Enter the amount, rate and term. Get every payment listed with interest, principal and remaining balance, plus the total interest you will pay.